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FINANCE ASSISTANT (BAND 7a) FULL TIME, PERMANENT The function of the Finance Department is the maintenance of all the financial records of the National Galleries of Scotland and for the NGS Trading Company including the statutory accounts and the production of management information for the relative departments. The Finance Department seeks to promote efficient use of resources by careful budgeting and monitoring of all expenditure. Finding ways of increasing self-generated income is an important goal. The main purpose of the Finance Assistant is to assist in the smooth and efficient running of the department meeting all the necessary deadlines. KEY RESPONSIBILITIES • Process purchase ledger, sales ledger and bank transactions • Process expense claim forms • Reconcile creditor statements and follow up with creditors to sort out any issues • Open and deal with all mail received into the department • Deal with and resolve queries from other departments within NGS • Assist with the delivery of the National Galleries of Scotland payroll including accurate data input, processing and checking • Help with month end work • Contribute to continuous improvement within the department by identifying areas where working practices could be improved • Any other duties relevant to the grade which may be assigned to the post holder from time to time
Posted 6 days ago
By National Galleries of Scotland
ESTATES BUSINESS MANAGER FULL TIME, PERMANENT (Band 5A) Job Summary This will be a pivotal role within the Dept. to co-ordinate and to oversee basic but critical admin activities including record keeping, to act as the chief point of contact between the Dept. and internal & external customers, to deliver improved standards across Estates activities, to work with others to modernise existing Estates information systems and develop new methodologies. The post holder will report to the Estates Operations Manager and will work closely with other members of the Dept. to streamline and rationalise Estates activities, with the aim of improving standards of service. Key Responsibilities Centralise and co-ordinate Dept. responses to work stream demands Review and update current record management system to align it with other operational systems in Estates and IT Depts. Ensure content includes all relevant information as described. Oversee and ensure compliance with NGS Contractor Management Policy Work with Procurement Manager to improve and standardise front end procurement process and ongoing contract delivery Oversee and maintain secretariat for Estates Dept led programmed meetings Develop and maintain Risk Registers Oversee and maintain the operation of Planet helpdesk; Liaise with Servest re Planet repairs; monitor performance with relevant Facilities Manager Develop and deliver new Estates Helpdesk to deal with exhibitions, new work, internal requests. Oversee function of Estates Helpdesk to ensure appropriate level of service provision, governance and performance measurement. Drive and deliver recommendations of Estates Review reports Perform administrative and clerical duties as required by Dept.
Posted 2 days ago
By National Galleries of Scotland